Clearing Up the Confusion – Choosing Databases

We all know how useful databases are. They allow us to easily input, gather, analyze, and sort data. Plus, thanks to databases, we can even access this data from anywhere. This is very important for today’s businesses as they deal with thousands of GBs of data that they send to partners, clients, etc.

That’s why it is vital that one knows the right tools to build a reliable database. This, however, is easier said than done. There are a wide variety of options available when it comes to building databases.

To help you pick the right one, we have covered four of the best options to go for.

Let’s get started:

#1 Microsoft Excel

Microsoft Excel is among the most popular tools to create databases and has been in use for years.

Some benefits of using Microsoft Excel include:

  • Powerful and reliable data analysis through filtering, sorting, and pivot tables
  • Complex but quick calculations
  • Great visuals in the form of excellent graphs and high-quality charts

Plus, Excel is quite user-friendly. In most cases, you will not need a team of data managers to create or interpret information, as a single person can handle Microsoft Excel databases.

#2 Microsoft Access

Another tool from Microsoft deserves to be on the list given its ease of use. This one is said to be suitable for individuals who want to share data with multiple parties. It may also be a good choice for multiple users who want to share their database tables on a shared network drive.

Some of its benefits include:

  • Use SQL queries to retrieve the rows and columns of data you are interested in
  • Record and track data regularly and then print, display, or export it as required
  • Automate regularly performed tasks
  • Robust options to safely handle updates to your data, such as record locking and conflict resolution

#3 SQL Server

In the last few years, SQL databases have become the norm. They are said to be suitable for multiple users in the same location but on different networks. In addition to this, they are also suitable for cases where you want to process your data before displaying it to the end-user.

Some of its benefits include:

  • The ability to use cloud services like Microsoft Azure or Amazon Cloud
  • Powerful scalability; it can grow with your company
  • Can handle thousands of users simultaneously
  • Huge database sizes that can easily number into the terabytes

The unique thing about this option is that each user would still use Microsoft Access on the client-side, but the database would be stored on an Internet-accessible SQL server in the backend.

#4 Web Applications

This one is suitable for complicated cases, i.e.: multiple users based in multiple locations and using a variety of devices such as computers, tablets, and phones.

Many people also use this tool for external users such as suppliers or clients who are not directly connected to your company.

Some of its benefits include:

  • Easy cross-platform usability
  • Simplified security
  • No danger of data corruption by users

Do not let the huge number of options scare you. We are here to guide you and your business so that you can get the desired results. Our database training sessions are customized according to your needs. We’ll answer all the questions you have regarding databases and ensure your team is skilled enough to handle the job on its own.


Interested in learning more about databases? Check out JN Software's website or our database tips and articles.
Contact JN Software at 416-264-6247 or for a free consultation on our database services. We can help you choose the right database solution for you!
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